STCWVC Admin Council Meeting
Meeting Day/Time/Location: 3rd Thursday of each month, 6-8pm, Greenwood 
Gardens, 1st floor conference room.

8/21/2003, Convened: 6:23pm

Attendance: Rachel Houghton, Kathee Kuvinka, Maralee Sauter, Garrett 
Romaine, Len Humbird, Kevin Cox, Kymm Nelson, Russell Pike, Marie Kate 
Campbell, Theresa Shelton.

Agenda:


Treasurer's report: (RP)
Money market: 1,500
Checking: 20.81
Total: $1,820.81

Obligations due next month:
Northwest Neighborhood Cultural Center (NNCC): $101.25
Total available: 
Deposits (150 paid)

Programs (MS, JR):
Sept 12th meeting: "garden party: $11pp.  proposed. 
Next Program meeting & Board meeting will be on Sept 12th due to 
financial situation and National. Keynote will be Thea, president of 
society. She will also be heading the panel.
 
Meeting food provisions were questioned. 

Mallory Hotel (15th & Yamhill) banquet literature reviewed. The buffet is
$15.95pp, banquet style. Options: Thai chicken skewers, meatballs, meat 
carving station. Something more diner-like? $1,000 budget proposed, voted
and approved. This allows a  pp cost is $10-15. Notification sent out on 
website. The only expense is food. People can bring in their own wine for 
a corking fee. RH: message concerning the next program/board meeting was 
sent on the announcement email list this week. Council and students get 
the council rate: $10. 

RH: We are considering new locations for program meetings due to the cost
at the Greenwood. Cost at Greenwood has been between $500-1,000 per 
meeting. 

MS: Tentative reservation (cancelable) made at PCC Capitol career center 
on 185th and Walker Rd. Complaints have been lodged about the location of
the Greenwood. Parking fee $2 at the PCC OMSI location. 

At the Mallory Hotel: Garden room is small but could accommodate us at 
our current attendance level. Cost would be $600 per meeting. 

PCC OMSI auditorium: price not given. $112.50 for PCC Capitol. Intel was 
another location under consideration. Tigard Water building was also 
considered. 

Location concerns: room cost, catering cost, location convenience, 
parking, seating.
RH: Preference is for the PCC OMSI location.
Unlike previous years, we may have to charge admission for the Christmas 
meeting this year. 
MS: Christmas party date: Searching for a reasonable date and location. 

Zoomerang (TW - not present)
RH: No summary received. 

Open Council Positions
MKC: Web position: may be filled by an STC member 
Mailing list position - may also have a possible member filling this. 
KK: will contact this person and update MKC. 
RH: There should be a web contact person just for the Galley portion of 
the website. 

Manager Reports:
Publicity: 
RH: Larry not present but sending weekly updates. RH to meet with Larry 
on expectations of position. 

Newsletter: 
KC: Meeting held on 7th. Sept issue nearly done. Considering moving to 
PDF format Jan 2004 due to ease download & archiving, hardcopy 
reproduction. Most other chapters do PDF. 
KN: This needs to be a council agreement. 
RH to KC: do a proposal for this. 
KC: Considering new location of meeting: Beaverton Red Robin or nearby at
Bvtn Transit Center. 
GR: Steve Bindewald (from Intel) is now writing articles for the Galley. 

Competition:
TS: Competition info is on the web. No entries yet. 
We will not be exchanging entries this year. 

Sr. Panel: 
No update.

Website: 
No update.

Mentoring: 
No update.

Hospitality:  
TS: no report yet. $15 for members; $20 for nonmembers. $10 for officers 
and students. 

Employment: 

RH: Next meeting: Sept 25th at Mallory.

KN: proposal for publicizing the big meeting in the Oregonian or the 
Business Journal.