Administrative Council Minutes 1/23/2003
Present: Kymm Nelsen, Rachel Houghton, Cindy Reid, Vicki Miller, Christy
Graunke, Valerie Allison, Larry LaBeck, Dave Grassmann, Debbie Layton,
Darinda LaFlash, Rolf Vellek, Patti Loverink, Maralee Sauter, Margaret
Jennings, Kate Evans
*  The Dec. minutes were approved.
*  Vicki Miller, Treasurer, reported we have a total of $16,230.73 with
$6,677 in checking, $9,254 in Money Market, and $300 in our Pay Pal
account. We need to reserve about $5,000 for the national meeting in
September. Vicki checked into moving our Money Market account to get a
better rate, but wasn't able to find one, plus it is convenient to have
our checking and savings together. Christy distributed a handout on
competition and banquet expenses. The total expenses are expected to be
$4,147 with $2,014 for the competition and $2,133 for the banquet.
*  Darinda LaFlash is our Volunteer of the Month and will receive a $25
certificate from Amazon.
*  Rachel Houghton discussed our chapter achievement award efforts. We
tried for Distinction last year, which Austin won. We only received one
point for putting on the regional conference. We need to update our
chapter brochure and our membership directory. Christy will help with
the brochure if Valerie doesn't have the time. We also need to have a
membership drive activity; we could have a membership orientation to
learn about STC benefits at the 3/20 meeting. Patti Loverink reported we
will also have a Senior Social hour, starting at 5, at the 3/20 meeting.
She also indicated the Senior Breakfasts have been very popular.
*  Maralee Sauter of the Rose City student chapter reported that Dave
Grassmann did a terrific job helping to create a strategic plan for the
chapter. Since many of the students will be graduating, Maralee asked
for ideas to help graduating seniors integrate into WVC. It was
suggested that the student board meet the WVC board members, They also
could be invited to a WVC leadership retreat in August.
*  Debbie Layton will be working on the Membership Directory, and will
need volunteers for the February mailing.
*  Margaret Jennings suggested that we form a small committee to discuss
the reasons for having a chapter scholarship fund. Dave Grassmann, Jean
Richardson, Maralee Sauter, Larry LaBeck, and Kate Evans volunteered.
*  Debbie and Rachel will be working an a 50th Anniversary chapter
display for the May national meeting in Austin. We agreed on a budget
under $500. Kymm will get more information, and Darinda will provide
volunteers.
*  Larry LaBeck will be sending out a publicity mailing in February.
*  Rolf Vellek asked about whether the Entry Level SIG will be
resurrected.
*  We discussed having all the SIGs meet on the same night, maybe in
May. We would have a progressive round table discussion to introduce the
various SIGs. Dave and Jean will explore this; also, their proposal to
have a SIG coordinator will be put on the Web site.
*  Christy indicated we have 70 competition entries, 7 distinguished, 20
excellence, and 27 merit.
*  Valerie Allison has an intern, Jody Kendall from Clark, to help with
the Web site.
*  Jean Richardson has been working with the protegees in the Mentor
program. We need more mentors. Doug Metcalfe-White could write a Gallery
article. We also need to recognize the mentors.
*  Teresa Shelton reported 100% turnout at the last program meeting,
which used Pay Pal for registration.
*  Cindy Reid, the new Galley editor, met with volunteers on 1/21 to
brainstorm ideas for upcoming issues. The March issue will be on online
writing and audience analysis, May's issue will feature education and
careers, and July's issue will be on writing specific documents, such as
newsletters and white papers.
*  We adjourned at about 8. Our next meeting will be 2/27.
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