STCWVC Admin Council Meeting
Meeting Day/Time/Location: 3rd Thursday of each month, 6:15-8pm, 
Greenwood Gardens, 1st floor conference room.

9/25/2003, Convened: 6:18pm

Attendance: Rachel Houghton, Kathee Kuvinka, Len Humbird, Kevin Cox, 
Kymm Nelson, Russell Pike, Marie Kate Campbell, Theresa Shelton, 
Michael Horenstein, Erica Coco, Lynn Soland, Kelly Pierce, Mickie 
Campbell, Christie Graunke, Ashie Malloy-Obradobic. Jean Richardson

Treasurer’s report: (RP)
Submitted separate report..
Chkg: 1756.57
Sav: 4000.34
Paypal: 300.00
6056.91

Nat’l board meeting:
Income: 1073.17
Exp 1349.03.
Net loss: 265.86

Attendance: 80-82

Chapter Achievement Award:
RH: Good start on checklist items according to Lynn.
Def: Earned by chapter from doing things over the year, e.g., 5 pgm 
meetings a year. Provided members with a specific service level. 
Chapter of Excellence (awarded to STCWVC).
Chapter Achievement award decided upon by the board of directors. 
Checklist includes New Member orientation – min 1/yr.

Facilities Report (MS – not present, but report read by RH)
NWCC: contract is completed, balance paid. 
KK: Food trays being looked into. Vendors include Winco. TS: has table 
covers from her business to share for program meetings. 

Zoomerang Results (JR):
Accidentally went out to the general distribution. Concern is for the 
occasional scathing comments regarding speakers. 
Discussion of Proposed Procedure for Managing Zoomerang Surveys:
There was a complaint regarding closing the survey too early (4 days). 
(Note: Zoomerang replaces the paper-based survey sheets handed out at 
the program meetings.)
Change 10-day window to 7 days.
Report to the general distribution a Zoomerang summary (statistics) 
instead of the entire results. . 
RH: Survey committee needs to meet in order to determine specific changes
to the next survey.
Speaker survey question will take the form of free-text instead of a 
metric in order to preserve privacy of comments. 

SR Member Breakfast: 
New fee of $5 per member, at Greenwood Inn. Their breakfast buffet is 
$8. Next one to be scheduled for 1st or 2nd week in November. 
KN: Ceremony for new Sr members should be moved to the beginning of the 
program meeting. 

Approval of meeting minutes.

Manager Reports:

Competition report: (CG)
0 entries, 13 judges. Entries must be no more than 2 yrs old, or have 
been recently substantially updated. 

MKC: 
RH: Publicity Asst needed to help Larry. 

KK: This is the first month since she’s been membership mgr where there 
have been no new members. 

MH: Oct 8th will be the next Contractor’s SIG. Topic: Tour of Minuteman 
Press, on Hall Blvd, Beaverton. May meet prior for ad-hoc dinner. 

KN: “Submit a Job” link is buried. Too difficult to relay the URL to a 
potential employer. 

MKC: Newsletter report: A new member is submitting a multi-part article. 
November status: empty: book review, software review. 

KN: Easystreet.com has a service to provide free web service for 501.3c 
non-profit orgs. 

JR: Rahell: wants to do a videoconference w/S\WVC, but the estimated cost
would be hundreds of dollars. For this reason, we should not do this. 
There are other potential speakers for Nov or January. Stakeholder 
analysis (part of project management)… Jeff Crowe from PMI. We may also 
use speakers from sister professional organizations. 

MKC: November issue: New article on Offshore outsourcing. JR may submit 
an article that was originally published in SAO’s newsletter. 

Adjourned at 7:43pm. 

Addendum

Garret Romaine’s report:
Summary
1. Finished job description.
2. Continued developing a general list of local colleges and universities
that offer degrees, programs, and courses in technical writing, writing,
English, publications design, etc. 
Expected Completion Date: October Council Meeting
3. Planning for an updated Education Page on the Chapter website. 
(http://www.stcwvc.org/education/educate.htm) Will need to coordinate 
with new webmaster. Access to a volunteer would be appreciated. 
Expected Completion Date: November Council Meeting

Future Plans
1. Miscellaneous activities at the direction of the chapter President.
2. Coordinate with 1st VP and Program Manager to cover any upcoming 
workshop planning or STC-University event that is required. Ongoing.
3. Contact local colleges and universities about presenting information 
in their classes about careers in technical writing, STC, etc. Ongoing.
4. Stretch objective: reach out to local high school career planning 
events.

Chancellor of Education - Job Description
The Chancellor of Education administers the training and education 
related services for the chapter. 
The position is not elected, but is appointed by the President. The 
Chancellor position is a part of the Administrative Council. Monthly 
status reports are required at the Council meetings.
Duties include coordinating with the 1st VP and Program Manager regarding
program meetings that have a workshop or training related component
The Chancellor serves as a liaison between the Chapter and the local 
institutions that offer writing programs as part of their regular 
curriculum. Preference is given to departments that fit one or more of 
the following requirements:
1. Student Chapter affiliation
2. Degree program (Associates, Bachelor’s, Masters, or Ph.D.)
3. Technical Writing courses
4. Tools-based workshops or training (RoboHelp, Frame, etc.)
5. Scientific or Business Writing courses
6. Workshops pertaining to technical writing, usability, human factors
7. General Writing Courses