STCWVC Admin Council Meeting Meeting Date: Thursday following the STCWVC Program Meeting. Location/time: Greenwood Gardens, 1st floor conference room, 6:15-8pm. 05/27/2004, Convened: 6:22pm. Attendance: Rachel Houghton, Len Humbird, Maralee Sautter, Theresa Shelton, Christie Graunke, Mairi-Kate Campbell, Mark Ace, Chris Gates, Jeff Jansen, Mark Barnett. Agenda Addendum Contractors' SIG Report (Michael Horenstein): Newsletter Report (Kevin Cox): Will be emailed to WVCADMIN after meeting. Zoomerang Report (Tom White) Will be emailed to WVCADMIN after meeting. Education Report (Garret Romaine): Nothing to report. Website Report (Wyn Bowler): Nothing to report. Publicity Report (Sam Lizak): Nothing to report. Employment Report (Kellie Pierce): Barb Bryant will be the new Employment Manager. April minutes approved. Treasurer's report: [RH: Treasurer's report handed out.] Summary: May 27, 04 ASSETS Current Assets Checking/Savings Checking 1,170.09 Money Market 5,992.61 PayPal 300.00 Total Checking/Savings 7,462.70 Total Current Assets 7,462.70 TOTAL ASSETS 7,462.70 LIABILITIES & EQUITY Equity Opening Bal Equity 9,953.03 Retained Earnings -6,960.72 Net Income 4,470.39 Total Equity 7,462.70 TOTAL LIABILITIES & EQUITY 7,462.70 Details: Willamette Valley Chapter Profit & Loss July 1, 2003 through May 27, 2004 Jul 1, '03 - May 27, 04 Ordinary Income/Expense Income Income Competition 3,310.00 Dues Rebate 8,996.50 Meetings Chapter 5,352.40 Contractors SIG 45.00 Total Meetings 5,397.40 Total Income 17,703.90 Total Income 17,703.90 Expense Admin Expense Advertising 350.00 Annual Conference 1,337.66 Postage 145.00 Total Admin Expense 1,832.66 Bank Service Charges 123.50 Committee Expense Competition 2,854.61 Membership 842.75 Total Committee Expense 3,697.36 Interest Expense Finance Charge 10.00 Total Interest Expense 10.00 Meeting Expense Admin Council 376.10 Chapter Facilities 5,108.18 Misc Meeting Expenses 17.98 Printing 73.60 Speaker 25.00 Chapter - Other 1,240.00 Total Chapter 6,464.76 SIG Contractors 299.20 MarCom 225.00 Total SIG 524.20 Sr Member Council 72.38 Total Meeting Expense 7,437.44 Web Site Expense Hosting 120.00 Total Web Site Expense 120.00 Total Expense 13,220.96 Net Ordinary Income 4,482.94 Other Income/Expense Other Income Interest Income 2.69 Total Other Income 2.69 Net Other Income 2.69 Net Income 4,485.63 Program Report (MS) 25 people attended the May meeting June meeting at Oaks Park. Guests play $15. Covered dance area. Hospitality (TS) 20% non-members attended. Susan Kloster to take over Hospitality in September. TS to step into Competition Manager position. Elections: (RH) Treasurer candidate: Mark Ace. Was it the wrong protocol for RH to send out an invitation to the general announcement list via Zoomerang? RH: Was the election not legal because the invitations went out to both members and non-members? RH: To be verified with Rahel Bailie (Region 7 Director) and announced through the admin list. Discussion regarding whether or not a write-in candidate becomes an official candidate. RH: There were 7 write-ins for the position of Treasurer. 2nd election on June 1st through the membership list only (AR: Jeff, to include names, email addresses and membership numbers). Mailing List (JJ) No article received yet from national for April. AR to Jeff: Send email to membership@stc.org to find out status. RH to JJ: generate a list of senior members since Nov 1st '03. Newsletter (KK not in attendance): RH: Two new assistants: Valerie (to take over editor in Dec.), and Carol. Kevin to retire to become a father. SIG (MH not in attendance) No contractor's SIG meeting in June. MH is proposing a change in the structure of the Contractor's SIG to become the "General Topic of Interest" SIG. Introduction of Chris Gates. Website: (WB not in attendance.) TH: website coordinator needed. CG: interested in getting more details of the position from Wyn and Maralee. Look at moving host to EasyStreet. Currently paying $120/yr ($10/mo). However, mailing list through Zoomerang is not included; it's hosted via National STC. Zoomerang: (TW not in attendance; report attached) Publicity: (SL not in attendance, no report) Year-End Survey (MS) - handout. Survey to answer the following questions: How do we get attendance up; why is membership down. Question format: multiple choice plus open text field. RH: Q1 & Q2: open ended questions. MS: will formulate some sample answers for check-boxes plus an open text field, and distribute to admin mailing list for discussion. CG: to produce a proposed list of topics and speakers. Plans on having a draft version ready before the June program meeting. Publicity: (SL not in attendance; no report) MS: Assistant manager position is now open. Publicity needs to provide a presence in the Oregonian, Business Journal; etc. MA: where is the audience in smaller community papers. Contact: email and fax . MA: to look into how to contact the major media businesses in Portland. MS: CNRG: a student group that Craig's List. Education: (GR not in attendance; no report.) Employment: (KP) Barb Bryant to be the new Employment manager. Competition: October chapter meeting to be the deadline for the competition entries. All three categories to be held: Tech Art, Tech Pubs, Online. STC national meeting RH MS attended the seminar in May. Membership model to change over the next 18 months. Regarding dues (not related to membership model change): rebate amounts to be reduced. Chapters of 100-150 or more members to receive $24 per member up to the first 150 members. (Our current members is currently 282.) Over that, chapters receive $14 per member. MS: National to require chapters to go through a "re-chartering": to prove who we are. This is another name for creating a strategic plan. STC WVC already has this. Misc Old business: n/a New business: n/a Adjourned at 7:29 pm. Next meeting to be chaired by MS. Attachment Zoomerang Survey Czar's Report submitted May 26, 2004 by Tom White, WVC survey coordinator Proposed surveys Here is the status of surveys proposed in addition to the regular monthly surveys for chapter meeting feedback: * An end-of-year program evaluation and planning survey; Maralee Sautter, sponsor. Nothing new to report. This survey needs to be sequenced with others to avoid survey overload. * A proposed survey of chapter members' hobbies and interests; Kevin Cox, sponsor. Nothing new to report. This survey needs to be sequenced with others to avoid survey overload. * A survey of member's expectations and ideas for the online newsletter. Kevin Cox, sponsor. A draft has been delivered and reviewed. * 2004 election ballot, online as a survey; Rachel Houghton, sponsor. This survey has been launched with 34 responses, and we're ready to close it out. May meeting survey results There were 19 respondents and 33 "visits" (people who get to the survey, but don't complete it). I don't know how many attendees there were at the meeting. Overall, people really liked the content and progression format, and some felt that a half hour was not enough time at each table. One respondent was particularly enthusiastic: "This was the best program yet. It was like informational interviewing in a comfortable setting. I would like to see more of these types of meetings in the future." On the downside, some felt the tables were too close together and the commotion of the discussions interfered at times with a table's discussion. 2003 survey of salaries and rates for technical communicators Not much progress since last month, although I am close. I have the HTML mark up pages almost ready to turn over to Wyn for posting to the chapter's website, but I'm not there yet. Here are the first results from the survey. Narrative discussion and development of the rest of the data is proceeding apace, but additional results are not yet ready for posting. staff agency contractor number 175 34 56 mean $59,649 $30.19 $57.13 median $57,000 $31.50 $55.00 See April's Zoomerang report (last month) and the following URL for more information: http://www.astdcascadia.org/join/stc_salary_survey.asp Rose City Romance Writers to cost share Zoomerang fee Worked with the Rose City Romance Writers (RCRW) to post their first survey, an evaluation of their annual Readers Event, a gathering and mixing of authors and readers who share the same keen interest-romance novels. The event is a fund raiser for Oregon Literacy. Interestingly enough, Jessica Davidson, the RCRW survey sponsor for the RCRW chapter, got the hot blast of frank comments first-hand when she reviewed preliminary results which were not complimentary of the event's organizers, bordering on vindictive and rude. Initially, Jessica put a hold on the survey until her board could decide how to handle the comments coming in. They agreed to proceed with the survey, but with the caveat that respondents needed to offer "responsible, constructive" comments. So much for anonymous, candid responses.